Staff
About Staff
Staff is a year-round, volunteer commitment to Kink Between the Lines. Staff members have additional duties and responsibilities beyond a standard at-the-event volunteer and their role takes additional expertise and time. All staff positions report directly to the Producer and the Chief of Staff, though they are also expected to work closely with other positions and the team as a whole. Staff positions are filled through application to and appointment from the Producer; while input from other staffers may be offered, they are not elected or community-advised positions.
Expectations
Meetings
Staff members are expected to attend monthly staff meetings, which are held the 2nd Sunday of the month at 18:00 (6pm) Amsterdam time (UTC+1 or UTC+2 depending on daylight savings, Central European (Summer) Time) and last about an hour. We expect staff to attend a minimum of 9 out of 12 meetings and to communicate in advance if they cannot attend a meeting. Meetings are very important and failure to attend them may be cause for removal from a staff position.
Teamwork
Staff members do not need to be friends with each other, but they should be able to work together in a friendly and professional manner and to also work with various volunteers, educators, partners, or other individuals as needed. Teamwork literally makes this dream work, so KBtL places a strong emphasis on people who can work collaboratively within a team atmosphere. We all share in the joy and challenge of making an accountable, transparent, accessible, and inclusive team and expect staffers to be engaged with maintaining a team atmosphere.
Technology
We are a virtual conference and our staff, volunteers, and educators are located around the world, so technological proficiency is important. At minimum, staff should be familiar with Google suite, Zoom, and Discord. Discord is our primary communication tool; Zoom is our primary meeting tool; and Google suite hosts our emails and document storage. A familiarity with Notion is strongly encouraged as this is our project management system, but we can and do regularly teach staff this software as needed. Staff should additionally be willing and able to learn new technologies as needed, such as Gather, our socials platform, or other apps like Proton Pass (password management), Fillout (form creation), Brevo (newsletter), and more.
Skills and Attitude
All Staff members are required to be communicative, accountable, and to treat KBtL as a priority in their lives. Staffers should be proactive and responsive; able to consistently meet or exceed the expectations of their role; be transparent about challenges, mistakes, or errors; willing to lead and take on work independently; and capable of seeing the big picture. Since staff meetings happen only monthly, proactivity and communication between meetings is essential and Staff need to be able and willing to assume responsibility for their tasks and departments, communicate frequently with other Staff members, and to make decisions in the best interest of the organization.
How We Work
KBtL operates on a methodology inspired by the “Fairplay” system by Eve Rodsky. Each department is structured so that it holds full Conception, Planning, and Execution (CPE) of one or more tasks. While of course tasks overlap between departments, we try to not split up the CPE of any one task across multiple departments so that each department can have decision-making power, accountability, and a clear area to work in, allowing Staff members to truly own the process from start to finish.
- Conception: Taking raw data, ideas, challenges, visions/goals, and information and turning it into a Concept, which is a clear set of goals and ideas that define a task or series of tasks.
- Planning: Translating the Concept into a logical and detailed Plan that includes breaking it down into steps, creating a timeline for steps, collaboration with other departments if needed, and communication to the team as a whole.
- Execution: Executing the Plan and performing the actions in it. This involves actually following the plan and doing the activities within it to achieve the Concept including keeping up with the timeline.
Accessibility
Included within each role description is a set of accessibility requirements which we believe are necessary for completing that role, though some may be marked as “accommodations can be made” if we believe the requirement may be flexible. However, we want to acknowledge that often people who are disabled, neurodivergent, or otherwise marginalized frequently self-select out of applying for positions because they feel they could not meet the requirements. So while we believe we have narrowed down these requirements to the bare minimum of those necessary to complete the duties of the role, we also commit to always having a conversation about accessibility needs with any applicant and to always consider every accommodation request, big or small. We can’t always promise to agree that an accommodation is possible or reasonable for us as a small conference, but we commit as a team to always giving everyone the opportunity. We encourage you to apply to roles even if you feel you might need accommodations or flexibility and to be honest with us about your needs. Disabled and neurodiverse people are a valid and vital part of our team and it’s never our intention to shut them out.
Staff Positions
Click any role below to expand and read more about it!
Description
The Chief of Staff is the primary team lead for the staff and is responsible for maintaining a productive, friendly, and accountable team vibe. While KBtL does not have a strict staff hierarchy or formal people management policies, the Chief of Staff is the primary source of team accountability and works closely with the Producer and each individual staff member to help the team achieve its goals and complete its work. As part of this, a good Chief of Staff should be familiar with neurodivergence and minority stress theory and how they affect marginalized populations and should know how to lead with authenticity and empathy. They should also have organizational, project management, and communication skills and be able to lead group conversations as well as have productive, honest one-to-one conversations.This position also has the opportunity to streamline the onboarding process by creating an onboarding handbook for staff, but this project is optional and will happen only if time allows.
Duties
- Staff Meetings: Creates agendas for and leads monthly staff meetings
- Team Accountability: Works closely with Producer to create a culture of accountability among staff
- Follow-Through: Assists staff with time management, task prioritization, follow-through, and follows up about overdue work, coordinating with the Director of Operations where needed
- Team Management: Works closely with Producer to manage staff including things like review meetings and goal setting
- Onboarding: Conducts staff onboarding, helping to orient new staff and collecting biographies, pictures, and other materials
- Team Camaraderie: Engages staff in the server through weekly camaraderie posts and other team-building activities
- Staff Assistants: Primary point of contact and direct supervisor for all Staff Assistants
- Staff Scheduling: Works closely with the Producer to schedule staff for at-conference duties.
- Staff Accessibility: Supports the accessibility needs of staff members by making accommodations where needed
Expectations
| Phase 1 1 Jan - 31 Aug | Phase 2 1 Sep - 5 Nov | Phase 3 6 Nov - 24 Nov | Phase 4 25 Nov - 31 Dec | |
|---|---|---|---|---|
| # Hours per Week | 6-8 | 4-6 | 4-6 | 6-8 |
| # Discord/Notion Checks per Week | 7+ | 2-4 | 7+ | 4-6 |
| Important Projects | Onboarding | Staff Assistant Management | Interviewing & Evaluations |
Accessibility Requirements
- Ability to communicate in writing
- Ability to work with a team of people in 1:1 and group settings
- Ability to monitor multiple overlapping projects and timelines
- Ability to use and understand English at the B2 level or above
- Ability to communicate verbally is strongly preferred (but accommodations can be made)
- Ability to use Discord and Notion (some training available)
- Ability to use Zoom (accommodations can be made or training can be given)
- Ability to see both details and the bigger picture (accommodations can be made)
- Ability to convert time into different time zones (accommodations can be made)
Description
The Director of Business works closely with the Producer to help our small, but growing organization keep its doors open by paying close attention to our financial health. They are the lead on fundraising, our Partnership Program, and on grant writing, helping us seek much-needed funding. They also consult on policy-level decision making, staff perks, budget, and finances. This person should ideally have a background in grant writing and/or fundraising and be willing to network and be in a professional outward facing role. They should also have a good grasp of professional writing as they author our annual report, produced in December. Finally, this position also leads our Incidence Response Team, making sure the event stays safe and issues are handled smoothly. This is an ideal position for someone who works well independently, can see the big picture, and enjoys finance, writing, or policy creation.
Duties
- Finance Consulting: Works closely with the Producer to determine how we use our money and our annual budget.
- Fundraising: Takes lead on fundraising by contacting other organizations to raise funds on our behalf, coordinating Partnerships/Sponsorships, and setting up a fundraising software/zone.
- Grants/Grant Writing: Finds, researches, writes, and submits for grants, with assistance from other departments and/or Staff Assistants.
- Perks Fairy: Designs our perks system for staff and consults with the Chief of Staff and Director of Volunteers to coordinate an appropriate perks system for volunteers as well.
- Partner Management: Direct line of contact for our Partners (sponsors) and coordinates our Partnership Program, in close consultation with the Directors of Communication.
- Annual Report: Coordinates and authors KBtL’s annual report.
- Policy Consultation: Works closely with the Producer, Director of Operations,and Chief of Staff to consult on policy-level decisions for KBtL
- IRT Lead: Primary coordinator of our Incident Response Team, keeping KBtL safe and on track during the conference
- Accessibility: Keeps accessibility, especially financial accessibility, in mind at all times.
Expectations
| Phase 1 1 Jan - 31 Aug | Phase 2 1 Sep - 5 Nov | Phase 3 6 Nov - 24 Nov | Phase 4 25 Nov - 31 Dec | |
|---|---|---|---|---|
| # Hours per Week | 4-6 | 3-5 | 2-3 | 4-6 |
| # Discord/Notion Checks per Week | 3 | 4-6 | 7+ | 2 |
| Important Projects | Grants & Fundraising | Partner Management | IRT Lead | Grants, Fundraising, & Annual Report |
Accessibility Requirements
- Ability to work independently and take initiative
- Ability to monitor multiple overlapping projects and timelines
- Ability to use and understand English at the B2 level or above
- Ability to work with finances and numbers at a basic to intermediate level
- Ability to write reports and communicate with external stakeholders in a professional tone
- Ability to communicate verbally is strongly preferred (accommodations can be made)
- Ability to use Discord, Ticket Tailor, Fillout, and Notion (some training available) and willingness to learn additional platforms
- Ability to use Zoom (accommodations can be made or training can be given)
- Ability to see both details and the bigger picture (accommodations can be made)
- Ability to maintain confidentiality
Description
The Co-Director of Communications: Marketing (also called the Director of Marketing) is one-half of our Communications team and they work closely with the other Co-Director of Communications to present Kink Between the Lines to the world and spread the word about our conference. The Director of Marketing works specifically with marketing KBtL through use of our website and newsletter, so writing should be a strong skill of this individual. They should have a good eye for visually-appealing social media content and a good sense of how to write compelling newsletter content. They should also have the strong ability to write website content in a succinct and clear way with layouts that assist with clearly presenting information to our audience. This position also has the opportunity to assist KBtL with creating a more visually-interesting website design, but this is an optional part of the role that may be addressed only if time allows.
Duties
- Website: Writes content for our website and works closely with the Director of Technology to layout website pages
- Brand Identity: Serves as the keeper of KBtL’s brand identity by ensuring materials use our colors, fonts, and logo whenever possible and generates new copies of logo as needed
- Newsletter: Writes, formats, edits, and sends a monthly newsletter on the 10th of every month using Brevo
- Mailing List: Maintains the KBtL mailing list for the newsletter including updates when needed, coordinates with other departments to add to the mailing list
- Advertising: Works closely with the Co-Director of Communications to advertise KBtL including print materials, social media ads, or other creative and low-cost means of advertisement
- Outreach: Works closely with the Co-Director of Communications to spread the word about KBtL through outreach such as through FetLife group posts, event directory listings, or newsletter listings
- Partner Scouting: Identifies and scouts potential Partners (aka Sponsors) for KBtL and approaches them via media platforms
- Marketing Accessibility: Pays close attention to access in our website and marketing, including writing image descriptions
Expectations
| Phase 1 1 Jan - 31 Aug | Phase 2 1 Sep - 5 Nov | Phase 3 6 Nov - 24 Nov | Phase 4 25 Nov - 31 Dec | |
|---|---|---|---|---|
| # Hours per Week | 2-3 | 3-4 | 2-3 | 1-3 |
| # Discord/Notion Checks per Week | 2 | 4 | 7+ | 3 |
| Important Projects | Marketing Plan | Outreach |
Accessibility Requirements
- Ability to communicate in writing
- Ability to visually see images and create image-based advertising content
- Ability to work with a team of people in 1:1 and group settings
- Ability to use and understand English at the B2 level or above
- Ability to use Discord (some training available)
- Ability to use the newsletter software Brevo (some training available)
- Ability to use Instagram, BlueSky, and FetLife (some training available)
- Ability to use Notion and Zoom (accommodations can be made or training can be given)
Description
The Co-Director of Communications: Social Media (also called the Director of Social Media) is one-half of our Communications team and they work closely with the other Co-Director of Communications to present Kink Between the Lines to the world and spread the word about our conference. The Director of Social Media works specifically with marketing KBtL through social media including FetLife, Instagram, BlueSky, and Discord. They should have a strong visual aesthetic sense and be able to maintain a playful, engaging, bold, transparent, and slightly naughty vibe to our social media. This position will do the bulk of content creation and should be a wiz at creating graphics for social media. This position requires some sense of time management and the ability to generate content early and often, maintaining our presence online year-round, even outside the ‘exciting’ seasons.
Duties
- Social Media Content: Create visual and written content to post to Instagram, BlueSky, FetLife, and Discord
- Content Calendar: Create and maintain a content posting schedule and content calendar, working ahead whenever possible
- Communication Flow: Engages with other departments to gather necessary key information in order to present it to our audience
- Social Media Strategy: Devises a social media strategy for the conference as a whole and for different phases, projects, or departments
- Advertising: Works closely with the Co-Director of Communications to advertise KBtL including print materials, social media ads, or other creative and low-cost means of advertisement
- Outreach: Works closely with the Co-Director of Communications to spread the word about KBtL through outreach such as through FetLife group posts, event directory listings, or newsletter listings
- Social Media Accessibility: Pays close attention to access in our social media and marketing, including writing image descriptions
- Media Packets: Organizes and generates content for packets that can be sent to our Educators, Volunteers, Partners, and Staff members to give them the tools to post to their own networks about their involvement with KBtL
- Mutual Aid Advertising Program: Maintains our Mutual Aid Advertising mailing list, including providing content for Mutual Aid Advertisers and collecting content that is submitted by them to us
Expectations
| Phase 1 1 Jan - 31 Aug | Phase 2 1 Sep - 5 Nov | Phase 3 6 Nov - 24 Nov | Phase 4 25 Nov - 31 Dec | |
|---|---|---|---|---|
| # Hours per Week | 2-4 | 5-6 | 2-4 | 2-4 |
| # Discord/Notion Checks per Week | 2 | 4 | 7+ | 3 |
| Important Projects | Content Calendar | Outreach, Media Packets |
Accessibility Requirements
- Ability to use Instagram, BlueSky, and FetLife
- Ability to communicate in writing
- Ability to visually see images and create image-based advertising content
- Ability to create a content calendar and plan a posting schedule and strategy
- Ability to use Discord (some training available)
- Ability to use Notion and Zoom (accommodations can be made or training can be given)
- Ability to plan in advance and anticipate future needs (accommodations can be made)
- Ability to use and understand English at the B1 level or above (accommodations can be made)
Description
The Consent and Emotional Care team (CEC) supports our participants at the conference by being available for 1:1 conversations and helping people process through difficult situations. The Director of CEC leads this team and also is a vital resource for KBtL as a whole in matters related to consent, accountability, incident response, and safety. The Director of CEC should have formal training in counseling, communication, descalation, dungeon monitoring, social work, or other applicable helping field. The Director of CEC also needs strong de-escalation, triage, and communication skills, especially when handling tense, complicated, or urgent situations. Finally, the Director of CEC is the primary source of support for our participants including through help documentation and orientations, and manages those projects as well.
Duties
- CEC Supervisor: Responsible for supervising the Consent and Emotional Care team at the event and providing 1:1 support for conference participants. Works closely with the Chief of Staff and Director of Volunteers to put together a CEC team as needed.
- CEC Training: Creates help documentation, trainings, orientations, and policies for the CEC team including grappling with tough decisions around ethics, mandated reporting, accountability, consent violations, and other policies
- IRT: Serves as a member of the Incident Response Team, keeping the conference moving and keeping everyone safe during the event.
- ART: Serves as a member of the Accountability Response Team, dealing with complicated interpersonal or legal issues and incidents before and after the event
- GAPS: Updates and organizes the Guide to Attendance, Participation, and Support (GAPS), an online help center for conference participants, and the KBtL Resource Library, a listing of helpful resources that have been shared at past conferences
- Dungeon Monitor: Takes on a Dungeon Monitor style role at the conference where needed
- Marginalization Debriefs: Runs Marginalization Debriefs at the conference, or coordinates other CEC members to do so
- Attendee Orientation: Coordinates and leads Attendee Orientations to support our attendees with feeling oriented and secure at our conference
- GAPS and CEC Accessibility: Pays close attention to accessibility with regard to GAPS and CEC
Expectations
| Phase 1 1 Jan - 31 Aug | Phase 2 1 Sep - 5 Nov | Phase 3 6 Nov - 24 Nov | Phase 4 25 Nov - 31 Dec | |
|---|---|---|---|---|
| # Hours per Week | 1-2 | 3-4 | 8 | 3-4 |
| # Discord/Notion Checks per Week | 1 | 3 | 7+ | 4 |
| Important Projects | GAPS Updates | CEC Team Triage | Resources Updates |
Accessibility Requirements
- Ability to communicate in writing
- Ability to de-escalate tense interpersonal situations
- Ability to triage urgent situations and keep calm under pressure
- Ability to use Discord (some training available)
- Ability to use Notion and Zoom (accommodations can be made or training can be given)
- Ability to use and understand English at the B1 level or above (accommodations can be made)
- Ability to communicate verbally is strongly preferred (but accommodations can be made)
- Ability to maintain confidentiality
Description
The linking piece between all departments, the Director of Operations is the primary project coordinator for the team and focuses on the bigger picture of the conference. They are our Notion Wizard and design organizational systems that keep the entire team on track and moving towards our goals. They also work heavily with data analysis, demographics, feedback, and incident response. This person should have strong organizational skills and be able to break down complex, multi-month projects into smaller tasks and timelines. The Director of Operations needs a big-picture perspective and should be able to reflect on the entire conference planning process, mapping out task dependencies and clearing bottlenecks before they happen.
Duties
- Project Coordination: Develops Notion tasks, timelines, databases, and other organizational tools to keep the team on track with due dates
- Task Triage: Works closely with the Chief of Staff to triage and prioritize tasks as well as create alternative/contingency plans and coordinate change management procedures
- Interdepartment Operations: Serves as the primary link between departments, facilitating the flow of information and designing processes and procedures with the aim of streamlining the project
- IRT: Serves as a member of the Incident Response Team, keeping the conference moving and keeping everyone safe during the event.
- Feedback: Designs forms, collects, and analyzes feedback from conference participants
- Demographics: Primary point of contact for demographic data: refreshes the form each year in consultation with the Producer and collects, analyzes, and synthesizes the data
- Security: In charge of security and password management
- Accessibility Catch-All: Pays close attention to accessibility across the entire conference, suggesting improvements and delegating these to relevant departments where needed.
- Annual Report & Data Analysis: Conducts data analysis for the conference wherever needed, specifically and typically for demographics, registration, and feedback. Also authors the annual report.
- Change Management: Coordinates information changes across the organization.
- Calendaring: Maintains calendars for the organization.
Expectations
| Phase 1 1 Jan - 31 Aug | Phase 2 1 Sep - 5 Nov | Phase 3 6 Nov - 24 Nov | Phase 4 25 Nov - 31 Dec | |
|---|---|---|---|---|
| # Hours per Week | 4-6 | 6-8 | 3-4 | 4-6 |
| # Discord/Notion Checks per Week | 3-5 | 7+ | 7+ | 2-4 |
| Important Projects | Notion Setup | Feedback & Demographics | Annual Report |
Accessibility Requirements
- Ability to communicate in writing
- Ability to use Discord and Notion to a high level
- Ability to monitor multiple overlapping projects and timelines
- Ability to understand the bigger picture and breakdown complex tasks into smaller ones easily
- Ability to conceptualize and plan processes and procedures
- Ability to use Zoom (accommodations can be made or training can be given)
- Ability to use and understand English at the B1 level or above (accommodations can be made)
- Ability to work with a team of people in 1:1 and group settings (accommodations can be made)
- Ability to work with data and numbers (accommodations can be made)
- Ability to maintain confidentiality
Description
No conference could run without registration: this is the position that sells our tickets and gets our conference participants “in the door.” The Director of Registration sets prices, sells virtual tickets, collects registration information, verifies that all our participants are of age, and coordinates our financial aid program. This position must work closely with our Producer to ensure that KBtL reaches its financial goals while also balancing the need for financial accessibility. The Director of Registration should be detail-oriented, be willing to work with confidential information, and be able to check in with the team frequently in August-November. They should also be familiar with principles of financial accessibility and sliding scale pricing. The ability to succinctly summarize information and present it in a clear way is important for this position as they need to be able to describe KBtL’s pricing structures and financial aid options to potential attendees well.
Duties
- Pricing: Determines ticket pricing for the event, in close consultation with the Producer
- Registration Setup: Ensures all necessary information is collected from participants when they register for the event
- Age & Registration Verification: Coordinates and plans the age and registration verification process in Discord that all conference participants must go through
- Registration Flow: Ensures participants can move from purchasing a ticket to attending the conference with ease
- Ticket Sales: Sets up tickets in Ticket Tailor and coordinates the sale of tickets for the event
- Financial Aid: Designs financial aid application forms, financial aid levels and offerings, collects applications, and distributes financial aid funds
- Demographics: Assists with collecting demographic information from participants, in close consultation with the Director of Operations
- Registration Accessibility: Pays close attention to the accessibility of our registration software and system and provides accommodations for age verification where needed
- Financial Accessibility: Pays close attention to the financial accessibility of the conference as a whole
Expectations
| Phase 1 1 Jan - 31 Aug | Phase 2 1 Sep - 5 Nov | Phase 3 6 Nov - 24 Nov | Phase 4 25 Nov - 31 Dec | |
|---|---|---|---|---|
| # Hours per Week | 3-5 | 2-4 | 3-4 | 1-2 |
| # Discord/Notion Checks per Week | 2-3 | 2-3 | 7+ | 1-2 |
| Important Projects | Registration Prep | Registration Open |
Accessibility Requirements
- Ability to communicate in writing
- Ability to work with details
- Ability to keep information confidential
- Ability to visually see images and read dates off of images is strongly preferred (but accommodations can be made)
- Ability to use Ticket Tailor and Discord (some training available)
- Ability to work with finances and numbers (some training available)
- Ability to use Notion and Zoom (accommodations can be made or training can be given)
- Ability to use and understand English at the B1 level or above (accommodations can be made)
- Ability to maintain confidentiality
Description
As a virtual conference, technology is our medium and our most important component. It’s how we function as a team, how we run our conference, and how we present ourselves to the world. The Director of Technology is primarily responsible for our website, Discord server, Zoom, and Extended Access, but this person should be ready and willing to try new technologies, test out new systems, and creatively help us find new software and apps when needed. Technological literacy and familiarity with coding and Discord server creation is a must in this position. The Director of Technology has a limited amount of planning and conceptualizing work but is heavy on the execution and works with a variety of different departments to ensure our website stays up to date and that we are able to host our conference smoothly. This person should have the ability to break down technical topics into “everyday” language and codeswitch to talk to those that may be less tech-savvy. This position often works in short bursts of activity, but continued contact with the team is helpful as technology touches nearly every aspect of our conference.
Duties
- Website Management: Maintains and updates the KBtL website using an HTML and Bootstrap framework on GitLab
- Website Updates: Takes content from other departments and works closely with the Director of Marketing to update the website in a timely manner
- Discord: Responsible for admin-level updates and management of our Discord server including creating channels, installing and setting up bots, configuring roles and permissions, etc
- Tech Help: Serves as the primary point of contact for participants who submit technical support tickets before and during the conference and assists the Director of CEC in keeping our technical help documentation in GAPS up to date
- Extended Access: Takes lead on recording, processing, uploading, and distributing Extended Access videos and managing the EA system on YouTube
- Zoom: Responsible for setting up zoom rooms and generating zoom links including settings configuration
- Discord Role Management: Works closely with the Director of Volunteers, Producer, and Director of Registration to ensure that all participants have the correct roles in Discord
- Discord Moderation: Assists with moderating the Discord server during and between events
- Technical Accessibility: Pays close attention to the accessibility of our conference technology
Expectations
| Phase 1 1 Jan - 31 Aug | Phase 2 1 Sep - 5 Nov | Phase 3 6 Nov - 24 Nov | Phase 4 25 Nov - 31 Dec | |
|---|---|---|---|---|
| # Hours per Week | 2-4 | 3-5 | 2-4 | 1-2 |
| # Discord/Notion Checks per Week | 2-4 | 2-4 | 7+ | 1-2 |
| Important Projects | Discord & Zoom Setup | Extended Access |
Accessibility Requirements
- Ability to communicate in writing
- Ability to use Discord, Zoom, and YouTube to a high level
- Ability to work on tight deadlines with a high level of accuracy
- Ability to work with people 1:1 and within a group
- Ability to understand new technologies quickly
- Ability to use GitLab and Bootstrap, including coding experience (some training available)
- Ability to use Notion (accommodations can be made or training can be given)
- Ability to use and understand English at the B1 level or above (accommodations can be made)
- Ability to type at least 50 words per minute (accommodations can be made)
Description
The Director of Volunteers is responsible for connecting with the event-specific volunteers to create a sense of community among everyone and be the connection point between year-round staff and at-event volunteers. This person should be excited about and motivated by leading like-minded individuals, creating a team-atmosphere, and giving the highest level of service to KBtL’s Educators. Volunteers are vital to how KBtL functions as a small organization; the Director of Volunteers is responsible for teaching and shepherding volunteers into routes to success and supporting them throughout the process. The Director of Volunteers is also responsible for volunteer scheduling, training, and document preparation, which require a moderate amount of project planning skills.
Duties
- Call for Volunteers: Responsible for creating and launching the Call for Volunteers, including working with the Director of Social Media to promote it.
- Volunteer Applications: Responsible for accepting and declining volunteers during the Call for Volunteers
- Management of Volunteers: Supervises volunteers before and during the event, including scheduling and volunteer camaraderie posts
- Volunteer Schedule: Schedule creation for Volunteers including post-KBtL Extended Access time
- CEC Recruitment: Works closely with Chief of Staff and Director of CEC as needed to find CEC team members
- Mailing List: Maintaining the volunteer mailing list, including keeping up to date with important event dates, adding and removing volunteers, and sending follow-up and feedback to event-specific volunteers.
- Registration & Role Management: Works closely with the Director of Technology and the Director of Registration to update the discord roles of volunteers and register them for the conference
- Training and Orientation: Creates help-documents and how-to-guides for volunteers and conducts trainings and orientations as needed
- Session Introductions: Writes introductions for volunteers to read at the beginning of each session during the conference
- Volunteer Accessibility: Responsible for making sure our role descriptions contain accessibility requirements and making accommodations for volunteers when needed
Expectations
| Phase 1 1 Jan - 31 Aug | Phase 2 1 Sep - 5 Nov | Phase 3 6 Nov - 24 Nov | Phase 4 25 Nov - 31 Dec | |
|---|---|---|---|---|
| # Hours per Week | 2-4 | 3-5 | 8 | 1-2 |
| # Discord/Notion Checks per Week | 1-3 | 4-6 | 7+ | 1-2 |
| Important Projects | Call for Volunteers Opens | Paperwork Creation | Volunteer Management |
Accessibility Requirements
- Ability to communicate in writing
- Ability to work with a team of people in 1:1 and group settings
- Ability to use and understand English at the B2 level or above (but accommodations can be made)
- Ability to communicate verbally is strongly preferred (but accommodations can be made)
- Ability to use Discord, Zoom, and Fillout (some training available)
- Ability to use Notion (accommodations can be made or training can be given)
- Ability to see both details and the bigger picture (accommodations can be made)
- Ability to convert time into different time zones (accommodations can be made)
Description
Staff Assistants are members of the KBtL Staff team who are interested in participating in multiple types of projects or people who don’t explicitly want to lead a department. This is a great role for folks interested in getting involved year-round in KBtL Staff, but without the necessity of needing to conceptualize and plan most of their tasks. The majority of the tasks completed in this role, are those which have been conceptualized and planned by other departments and need an additional ‘set of hands’ for executing them. Staff Assistants should be able to work independently, ask questions, engage their curiosity, and be enthusiastic about service. Flexibility is a must: Staff Assistants should have a “yes I can help!” attitude. They will also be given the opportunity to ‘dive deeper’ on a topic or department of their choice.
Duties
- Games: Primarily responsible for of engagement games for attendees, such as bingo and the scavenger hunt
- Copyediting: Proof reading of documents and posts for all members of staff at various times
- Image Descriptions: Writing image descriptions for social media posts
- All-Around Assistant: Assisting with specific positions depending on interest and need
- Outreach: Spreading the word about KBtL
- CEC Team: Staff Assistants are able to also be CEC Team members if they have formal training of any kind in communication, counseling, de-escalation, or other triage and helping skills.
- Prompt Directory: Create a directory of prompts and posting schedule for volunteers and staff to use during the conference
- Accessibility: Everyone at KBtL is jointly responsible for an accessible conference, staff assistants monitor the areas they are working in for maximum access
Expectations
| Phase 1 1 Jan - 31 Aug | Phase 2 1 Sep - 5 Nov | Phase 3 6 Nov - 24 Nov | Phase 4 25 Nov - 31 Dec | |
|---|---|---|---|---|
| # Hours per Week | 1-2 | 6-8 | 6 | 2-4 |
| # Discord/Notion Checks per Week | 1-2 | 4-6 | 7+ | 1-2 |
| Important Projects | Outreach, Prompt Directory, Games |
Accessibility Requirements
- Ability to communicate in writing
- Ability to engage in multiple types of projects
- Ability to take direction and work independently
- Ability to use and understand English at the A2 level or above
- Ability to use Discord (some training available)
- Ability to use Notion and Zoom (accommodations can be made or training can be given)